Flat Rock Public Library Board of Directors Minutes January 23, 2013

Meeting called to order at 6:05 p.m.

ROLL CALL OF MEMBERS:

            Present:            Tom MacDonald, Paul Gagne, Charlene Smith, Ruth Vack

Wendy Clark

APPROVAL OF AGENDA:

Motion by Gagne, supported by Vack to approve the Agenda as presented. Motion carried.

APPROVAL OF MINUTES:

Motion by Gagne, supported by MacDonald to approve the minutes as presented. Motion carried.

APPROVAL OF FINANCIAL REPORT:

Motion by Gagne, supported by Smith to approve the Financial Report as presented. Motion carried.

PUBLIC COMMENT: None

OLD BUSINESS:

         1.            Building Improvement: blinds for heat, light and air control. Table

         2.            Parking Lot Maintenance: Table

        3.                         Landscaping Maintenance: Eventually shrubs will need to be removed/replaced,     Iron landscaping edging repaired and flower beds redone. Table                    

        4.            Overdrive Group (E Books Download Destination): Table

Motion by Smith, supported by MacDonald to table all Old Business items. Motion carried.

NEW BUSINESS:

1.            Director Search: Board requirements for a new Director. Smith reviewed several job postings from various sources, created a format for us to use, and presented a rough draft for review. After lengthy discussion and revision it was determined Smith would present a final draft at the March meeting.

REPORTS

DIRECTOR'S REPORT: (See attached)

Flat Rock Public Library Board of Directors Minutes January 23, 2013

Page 2 of 3

CORRESPONDENCE: None

BOARD COMMENTS:

Vack: None

Smith: None

MacDonald: MacDonald questioned why the Amnesty program was cancelled. Gagne explained that the program could result in the loss of $500-$800. An employee has been assigned to work on the delinquent list and contact the patron regarding the missing item.

Clark: None

Gagne: Distributed information regarding the deficit and encouraged the Board to discuss this as soon as possible.

MacDonald suggested we place Budget Deficits on the March agenda, when we have the Treasurers information regarding tax revenues. He also suggested we discuss this at the February meeting after the TLN presentation.

Motion by MacDonald, supported by Smith to place Budget Deficits on the February and March agenda. Motion carried.

A fundraiser will be held on February 20th between 5-9 at the Flat Rock Big Boy. Smith volunteered to be a "greeter". A percent of the sales will be given to the library.

A donation of $500 has been received from Flat Rock Metals to be used for the purchase of book carts. Used books will be sold in City Hall (no cart needed) and the Rec Center, in addition to the library. This will be an ongoing fundraiser. Book donations will be requested from the public.

The next regular meeting will be held on Wednesday, February 27, 2013 at 6:00pm. There being no further business to discuss a motion was made by Gagne, supported by MacDonald to adjourn the meeting at 7:53pm.

Respectfully submitted,

Marie O'Hara

Recording Secretary