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Flat Rock Public Library

Flat Rock Public Library Board Minutes July 24, 2013

Flat Rock Public Library Board of Directors Minutes July 24,2013

Meeting called to order at 6:00 p.m.


     Present:         Paul Gagne, Tom MacDonald, Ruth Vack, Charlene Smith,

     Excused:        Wendy Clark

     Also Present: Linda Mulder, Library Director


Motion by Smith, supported by Vack, to approve the Agenda as presented. Motion carried


Motion by Smith, supported by MacDonald, to approve the minutes of May 22, 2013 as presented. Motion carried.


Motion by Smith, supported by Vack, to approve the Financial Report as presented. Motion carried.



1.            Building Improvement: blinds for heat, light and air control.

2.            Parking Lot Maintenance

3.            Landscaping Maintenance

4.            E Books Overdrive Group

Motion by MacDonald, supported by Smith to table Old Business items 1 through 4. Motion carried.

5.            Millage: The paperwork has been filed, wording has been approved and it is ready to go.

Smith and MacDonald will meet with Sue Huntley, President of the Flat Rock Friends of the Library on July 31, 2013 at the FRPL. They will discuss methods of providing information to the residents to promote passage of the millage.

a.             2013-14 Budget line items for Collection Development: Due to change of custodial service, Line Item 706.7 can be reduced from $18,500 to $12,000; Line Item 725, Fees for TLN Delivery can be reduced from $5,000 to $3,000; for a total savings of $8,500. Director requested we move the dollars to Collection Development. The current approved budget has no money for purchasing items for the Collection.

Flat Rock Public Library Board of Directors Minutes July 24, 2013

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Motion by MacDonald, supported by Vack to amend the current budget, change line items 706.7 from $18,500 to $12,000 and line item 725 from $5,000 to $3,000 and move the $8,500 to Collection Development to be used at the Director's discretion. Motion carried.


1.            Possible Partial Closing: Director informed the Board that there is a possibility there will not be enough librarian coverage on Tuesday, August 27 and Wednesday, August 28, both 10 hour days. If that occurs, the Library will be open from noon to 8 p.m. on those two days.

2.            Revisions to Service Policy 3.1 0: Gibraltar is no longer a contract community with Trenton Public Library. Several Gibraltar residents have requested cards from the FRPL. Director conferred with the TLN Director on this issue. Current FRPL Policy 3.10 states a yearly Restricted Non-resident card may be purchased for $50.00. This card may only be used at FRPL. TLN suggested an additional full service yearly card could be made available for $200.00 and good for use at all libraries in The Library Network. .

Motion by Gagne, supported by Smith, to approve the amended Policy 3.10 (see attached). Motion carried.

MOU: The fees for these two cards will go toward library collection items in the present fiscal year. If fees total more than $20,000.00, 10% of additional fees will be added to the fund balance.


DIRECTOR'S REPORT: (See attached)



MacDonald: None

Vack: Thanked the Director for all her help and expertise during the interview process. Director will stay on until after the millage.

Smith: None

Gagne: The AAUW group will be collecting books at the Community Center for the next month. The group does this yearly and sells the donations at another location. Director will call Rec Center to see if our Book Sale Cart presents a problem for this annual event.

Flat Rock Public Library Board of Directors Minutes July 24, 2013

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The next meeting will be held on Wednesday, August 28, 2013 at 6:00 p.m. There being no further business to discuss a motion was made by MacDonald, supported by Smith to adjourn the meeting at 7:35 p.m.

Respectfully submitted,

Marie O'Hara Recording Secretary

Paul Gagne, President

Ruth Vack, Secretary