Skip to main content

Flat Rock Public Library

Flat Rock Public Library Board Minutes March 26, 2014

Meeting called to order at 6:01 p.m.


Present: Paul Gagne, Frank Hamet, Tom MacDonald, Charlene Smith, Ruth Vack Director: Linda Mulder


Motion by Gagne, supported by Hamet to approve the Agenda as presented Motion carried.


Motion by Gagne, supported by Smith to approve the minutes of January 22, 2014 as presented Motion carried.


Motion by Gagne, supported by Smith to approve the January and February Financial Reports as presented Motion carried.


1.  Building Maintenance, Parking Lot Maintenance, and Landscaping Maintenance: Tabled indefinitely. (Note: Gagne noted the city said they would maintain the parking lot. He will contact the city to make arrangements for parking lot maintenance. The Parking Lot in question is also used by Fountain Park users, Historical Museum users, and various community groups.

2.  Library Board Defines Purpose of the Flat Rock Public Library: The Director reported that comments from the patrons reveal that they like the library as it is but want e-books. The Library Board likes the Library as it is. The Family Programs are organized and put on by the Youth Librarian and well attended. We have not had the funds for "Special Paid For" Programs in the last few years.

3.  Working Budget for 2014-15:

a. Youth Librarian salary, hours and benefits:

"Effective July 1,2015, and in each successive fiscal year, an amount of 1% of the Youth Librarian salary shall be included in the Librarian Line Item. This raise shall be given at the discretion of the Library Director with the information reported to the Library Board when completed"

Flat Rock Public Library Board of Directors Minutes March 26, 2014

Page 2 of 3

Motion by Smith, supported by Hamet to approve two FT Librarians starting 07.09.14 at 40 hours per week with full benefits. Motion carried.

b. Clerical/Page hourly wage increase schedule: Effective 07.01.14 ensure that funds are put in the Clerical/Page Line Item in the budget for yearly pay increases.

"Effective 07.01.14, each year, at the sole discretion and decision of the Library Director, on July 1, a $.10 per hour raise will be given to those employees whose performance merits a raise. The Library Director shall report to the Library Board the actions taken."

Motion by Hamet, supported by Vack to approve the above. Motion carried.

4. Posting for Director: The posting will be placed on TLN and MLA jobsites   beginning April 1st. Applications will be accepted through May 15, 2014 or until

position is filled.

5. Motion in reference to line item 271/446.1: Moving funds.

Motion by Vack, supported by Smith, that all funds from fees collected from non-resident cards will be made available for Library collection items, and will be administered at the discretion of the Library Director. Motion carried.


1. Roof Leak: Director will get a few estimates.

2. Computer Update to Windows 7 or 8: Table until new operating system is priced.

3. Rockwood

a.   $6,263.00 for 2013 year:

b.   Flyer: possible changes to fees.

Motion by Hamet, supported by MacDonald, to table for further information. Motion carried.

4. Close Library Saturday, May 10, 2014 - Miles for Miracles and Saturday, June 7- 2014 ­Relay for Life:

Motion by MacDonald, supported by Gagne to close on the noted days as needed. Motion carried.

5. Flyer with Board Member information on to give to patrons ... name, telephone number and/or email: lf the patron has a complaint, have them put a note in the complaint box and someone on the Board will contact them.

Flat Rock Public Library Board of Directors Minutes March 26, 2014

Page 3 of 3


DIRECTOR'S REPORT: See attached.

Motion by Gagne, supported by MacDonald, to accept the Director's Report as presented. Motion carried.




Gagne: $200 has been donated to the Friends from the used book sale at the Community Center.

Vack: None

Smith: None

MacDonald: None

Hamet: None

There will be a Special Meeting on Wednesday, May 7, 2014 at 6:00pm to go over all applications for the Director position. There being no further business to discuss a motion was made by Gagne, supported by Smith to adjourn the meeting at 8:29 p.m.

Respectfully submitted,

Marie O'Hara Recording Secretary

Thomas MacDonald, President                            Date

Ruth Vack, Secretary                                           Date