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You are here: Home Library Board Minutes Flat Rock Public Library Board Archived Minutes April 24, 2013

Flat Rock Public Library Board Archived Minutes April 24, 2013

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by David Maurer last modified 12:33 PM

Flat Rock Public Library Board of Directors Minutes April 24, 2013

Meeting called to order at 7:00 p.m.

ROLL CALL OF MEMBERS:

Present: Tom MacDonald, Paul Gagne, Charlene Smith, Wendy Clark, Ruth Vack Absent: None

Guests: Linda Mulder, Library Director

APPROVAL OF AGENDA: Under Old Business add 8. Budget. Under New Business 2. Outside Cleaning Service (Janitorial) and 3. City of Gibraltar interest in joining FRPL.

Motion by MacDonald, supported by Smith to approve the Agenda with additions. Motion carried

APPROVAL OF MINUTES:

Motion by Vack, supported by Clark to approve the minutes of March 27, 2013 as presented Motion carried

APPROVAL OF FINANCIAL REPORT:

Motion by Gagne, supported by Smith to approve the Financial Report as presented Motion carried

PUBLIC COMMENT: None

OLD BUSINESS:

1.            Building Improvement: blinds for heat, light and air control. Table

2.            Parking Lot Maintenance: Table

3.            Landscaping Maintenance: Shrubs need to be removed/replaced, landscape edging repaired and flower beds redone. Table

4.            Overdrive Group (E Books Download Destination): Table

Motion by MacDonald, supported by Smith to table Old Business items 1 through 4. Motion carried.

5.            Interview Schedule: Interviews will be held May 8, 14, 15, and 18. Smith will create a list of questions to ask at the interview.

6.            Closing Schedule: The 2014 Library Closing Schedule which was presented to TLN has been amended. The FRPL will be open December 23, 27, and 30, 2014. Director will notify TLN.

Motion by MacDonald, supported by Smith to approve the 2014 Schedule as amended Motion carried


Flat Rock Public Library Board of Directors Minutes April 24, 2013

Page 2 of 3

7.            Millage Decision: Discussion regarding request for 1 additional mill vs ½  mill in perpetuity on the ballot. 1 additional mill would generate approximately $345,000.00 which will enable the library to continue to operate plus make much needed repairs and maintenance.

Motion by Smith, supported by Vack to approve the resolution to place on the November ballot the request for 1 mill in perpetuity for the Flat Rock Public Library.

Yea: Smith, Vade, Clark, MacDonald. Nay: Gagne. Motion carried

 8.            Budget: Amended budget for 2013/14 fiscal year was reviewed.

Motion by Vack, supported by Smith to approve the amended budget. Aye: Smith, Vack, Clark, MacDonald. Nay: Gagne. Motion carried.

NEW BUSINESS:

1.            Close Library on Saturday, May 11,2013: Miles for Miracles will be held in the park all day so there would be no parking for library patrons or staff.

Motion by Gagne, supported by Clark to close the library on May 11, 2013. Motion carried.

2.            Outside Cleaning (Janitorial) Service: Current janitor, a city employee, has been injured.

Director suggested a cleaning company could be hired on a temporary basis until the employee returns.

Motion by Gagne, supported by MacDonald to hire a cleaning company to clean the library, total cost not to exceed $2,000. Motion carried.

 3.           City of Gibraltar interest in joining FRPL as a contract community: Table

REPORTS

DIRECTOR'S REPORT: (See attached)

MacDonald asked if the Director knew the reason we got so few applicants. Director believes salary and benefits offered are the issue. There are many libraries in the area offering more salary and benefits for director positions. A total of six resumes were received.

Motion by Smith, supported by MacDonald to approve the Director's Report. Motion carried.

CORRESPONDENCE: None

BOARD COMMENTS:

Smith: None

MacDonald: E-books, is there any possible way to get E-books without the millage? No

Clark: None


Flat Rock Public Library Board of Directors Minutes April 24, 2013

Page 3 of 3

Vack: None

Gagne: Donation of books not sold will be received May 18th & 19th between 5-6 pm from the City Wide Garage Sale. At this time used books are also being donated at City Hall and the Rec Center.

The next meeting will be held on Wednesday, May 22,2013 at 7:00pm. There being no further business to discuss a motion was made by Gagne, supported by MacDonald to adjourn the meeting at 8:50 p.m.

Respectfully submitted,

Marie O'Hara Recording Secretary


 


Paul Gagne, President

Ruth Vack, Secretary


 

Date

Date

 

Location and Hours

Location

25200 Gibraltar Rd.

Flat Rock, MI 48134

(734) 782-2430

Hours

Monday: CLOSED

Tuesday and Wednesday: 10:00 a.m. to 6:00 p.m. 

Thursday: 10:00 a.m. to 8:00 p.m. 

Friday: 10:00 a.m. to 6:00 p.m. 

Saturday and Sunday: 1:00 p.m. to 5:00 p.m.

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Please note that 15 minutes before the library closes, the public computers will shut down.


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