Special Meeting Minutes February 27, 2013

Jim Pletz, Director of The Library Network (TLN) was invited to explain the various functions of TLN and the resources they make available to the Flat Rock Public Library.

With the increase in population we are now a Class 4 library. Through TLN they bring together many to get one strong voice; with this they can purchase statewide at a discount and provide many varied services. Mr. Pletz stated the normal operation of a library is to work through the Director to implement policies, (Director handles the day to day operations) and the Board sets the policy. We must abide by the rules of Public Act 164

Due to our financial constraints he suggested we either ask the voters for a millage increase or consider joining with one of our neighboring libraries and become a District Library. Mr. Pletz pointed out that since 2010 there have been 113 millage votes across the state of Michigan and 98 of those passed. That is a 86.7% success rate for Michigan libraries.

TLN is unable to reduce the present cost for services. TLN did the paperwork for our Federal Government e­rate rebate last year and we received $6,542.33.

The Board thanked Mr. Pletz for his very informative presentation.

Special Meeting called to order at 7:45 p.m.

ROLL CALL OF MEMBERS:

             Present:            Paul Gagne, Charlene Smith, Wendy Clark

             Excused:          Tom MacDonald, Ruth Vack

             Guests:             Sue Daddario, Judi Scalisi, Dennis Janisse, Linda Mulder

SUBSTITUTE LIBRARIAN:

Director requested MERS rules clarification and approval of the re-hire of David Maurer as "Substitute Librarian". He will work when the Librarians have schedule conflicts or are unable to work. Gagne will sign the "Resolution on the Re-hire Agreement" as the President of the Library Board. (see attached)

Motion by Smith, supported by Clark to hire David Maurer as Substitute Librarian on an "On Call" basis. Motion carried.

DIRECTOR JOB POSTING:

The Director's job requirements and posting was reviewed and approved with the change of acceptance date to March 31,2013.

Motion by Gagne, supported by Smith to approve the revised job requirement/posting, to be posted on TLN only at this time. Motion carried.

Flat Rock Public Library Board of Directors

Special Meeting Minutes February 27, 2013 Page 2 of 2

FUNDRAISER:

Gagne thanked the Board for their support of the Big Boy fundraiser. We received a check from Big Boy in the amount of $217 and $82 cash from book sales at the event. Flat Rock Metal donated money to the Friends of the Flat Rock Public Library for the purchase of a book cart to be used at the Community Center to display and sell used books for the Library.

BUDGET AMENDMENTS:

Gagne explained the need to reduce the budget deficit and presented an Amended Budget for 2012-13.

Motion by Gagne to accept the Amended Budget. ~Motion failed due to lack of support.

The Board requested Gagne to invite the Mayor to the March 27^th meeting to explain the budget deficit in detai1.

The next regular meeting will be held on Wednesday, March 27, 2013 at 6:00pm. There being no further business to discuss a motion was made by Smith, supported by Clark to adjourn the meeting at 8:45pm.

Respectfully submitted,

Marie O'Hara Recording Secretary