Flat Rock Public Library

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Flat Rock Public Library Board Meeting Minutes - 09/24/14

Flat Rock Public Library

Board of Directors

Minutes September 24, 2014

Meeting called to order at 6:00 p.m.  

ROLL CALL OF MEMBERS:

Present:    Paul Gagne, Charlene Smith, Tom MacDonald, Frank Hamet

Ruth Vack arrived at 6:10

Guests:     Rachel Lee 

APPROVAL OF AGENDA: 

Add - Accept Mulder’s Resignation, Approve hiring of Director Lee, Policy 3.10, Substitute Librarian to the Agenda.

 

Motion by Hamet, supported by MacDonald to approve the Agenda with additions.  Motion carried

APPROVAL OF MINUTES

Motion by Gagne, supported by Vack to approve the minutes of July 23, 2014 as presented.  Motion carried.

APPROVAL OF FINANCIAL REPORT: 

Board questioned 754, Bibliographic Service which shows a deficit of $1,491.83.  Lee will look into this and report at the November meeting.

Motion by Hamet, supported by MacDonald to approve the 8/31/14 Financial Report as presented.  Motion carried.

 

 

PUBLIC COMMENTNone present

OLD BUSINESS

1.     Contract Community: Table to November meeting

2.     Computer Upgrade:  Table

3.     Building, Parking Lot, and Landscaping: Tabled indefinitely.

4.     Sign minutes from the May 28, 2014 meeting:  Done

Flat Rock Public Library

Board of Directors Minutes

September 24, 2014

Page 2 of 3

NEW BUSINESS:   

1.     Accept Director Mulder’s resignation:  Director Mulder’s resignation letter, effective September 24, 2014 was accepted with regret.  Board expressed their appreciation for her nearly nine years of dedicated service.

Motion by Hamet, supported by Smith to accept Mulder’s resignation effective immediately. 

Yea:  Hamet, Smith, Gagne, Vack.  Nay:  MacDonald

2.     Approve hiring of Director Lee:  Lee was approved as Director effective immediately.

Motion by Gagne, supported by Vack to hire Lee effective immediately.  Motion carried.

3.     Policy 3.10 MichiCard:  Effective December 31, 2013 this program was terminated by the Library of Michigan.  Patrons who have an active card through Monroe County can borrow up to two materials from our library.  They may not borrow rental DVDs or use the computers. 

Motion by Gagne, supported by MacDonald to remove Policy 3.10 from our P&P Manual.  Motion carried.

4.     Substitute Librarian:  Our Substitute Librarian, Maurer has accepted another position and may not be able to work here also.  Director will look for a Substitute Librarian.  With Youth Librarian becoming FTE effective August 29, 2014 we should not have a scheduling problem.

5.     Schedule:  Thanksgiving Schedule - Propose FRPL be closed Thursday, November 27 through Sunday, December 1, 2014 (4 days).

Motion by Hamet, supported by Smith to approve the above schedule.  Aye:  Hamet, Smith, Vack, Gagne.  Nay:  MacDonald

 

Christmas Schedule:  The FRPL be closed December 24, 25, 26, 31 January 1 and 2. 

Motion by Hamet, supported by Smith to approve the above Christmas schedule.  Motion carried.

REPORTS

DIRECTOR’S REPORT:  See attached.

Place Exterior Light Maintenance on the Agenda under Old Business with other maintenance issues.

Flat Rock Public Library

Board of Directors Minutes

September 24, 2014

Page 3 of 3

Motion by Smith, supported by MacDonald, to accept the Director’s Report as presented.  Motion carried.

CORRESPONDENCE:  None

BOARD COMMENTS:

Gagne:    Suggested we send a letter of Appreciation and plan a luncheon for Mulder.  Noted her years of dedication and service.

               Suggested Lee schedule a meeting with the City Treasurer to review budget and procedures. 

Would like Lee to search for Grants.

Smith:     Would like to see us use Volunteers more often.  Lee will contact the Plymouth Volunteer Coordinator for ideas.

Vack:      She has received many positive comments on our new hours.

MacDonald:  A thank you to Mulder for her 8-9 years of service.  Welcome to Lee and looking forward to working with her.

Hamet:   Welcome Lee, Mulder did a great job.

The next meeting will be held on Wednesday, November 19, 2014 at 6:00pm.  There being no further business to discuss a motion was made by MacDonald, supported by Smith to adjourn the meeting at 7:20 p.m.

Respectfully submitted,

Marie O’Hara

Recording Secretary